The Sustainable Procurement Guide: Procuring Sustainably Using BS 8903

The 10 primary principles of sustainable procurement
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Online Tools. Search all products by. Company organization, management and quality. Find Similar Items This product falls into the following categories. You may find similar items within these categories by selecting from the choices below:. BS Principles and framework for procuring sustainably. Click to learn more. Overview Product Details Public sector? See also: The Sustainable Procurement Guide. Procuring sustainably using BS Read more. Risk assessments that are undertaken at this point, at an early stage in the procurement process, should be readdressed later in the process.

BS ISO is a recommended standard to follow for principles and guidelines on risk management. Following the identification of the business need, the next consideration in the sustainable procurement process is to resource the end product or service. This could be complex or straightforward but must involve a cross functional team and result in the best, most sustainable result. The team involved therefore has to have a full understanding of what sustainability is and the corporate sustainability strategy.

Stakeholder mapping is a process that could help greatly at this point as it highlights those who have an interest in the sustainability of the product or service, such as finance and technical departments. This ensures a proactive search for the most sustainable solution. Once all the business requirements have been laid out, the sourcing strategy should begin with any further market research that is required in order to further inform the sustainable procurement solution. At this point, the aim should be to gain a deeper market understanding of current trends and issues associated with delivery of the end product or service.

A new standard for sustainable procurement

Research should be conducted into any new technologies, innovations or suppliers on the market that could help meet the sustainable objectives more closely. This research should be undertaken externally and internally by asking the opinion of other departments.

The technique of forward commitment procurement FCP is also increasingly being used by buyers who are attempting to find more sustainable solutions. This process is recommended when a totally new solution needs to be sought and when there is an unmet need that current products or services cannot satisfy. Final proposed specifications should then be market tested with potential suppliers before moving into the tendering stage to ensure that all requirements are, in the end, deliverable, yet still challenging for suppliers.

An adequate level of consideration needs to be given to all available procurement options that will fulfil the organisations sustainability objectives. The whole-life cycle cost implications of the new product or service need to be considered, as do the risks involved. Past buyer-supplier relationships and stakeholder opinion can inform these considerations; however the following structured approach is recommended in helping to determine the best, most sustainable procurement solution. Life-cycle assessment LCA is a useful tool when seeking to understand how sustainable a product or service is in total.

Looking at the environmental impacts during the life cycle of the product or service can be an excellent way of measuring its applicability to your procurement needs. The LCA should follow this outline:. A sustainable product will be the one that has the minimum environmental impacts through its life cycle, compared with competing products or services that have the same functions.

By identifying the environmental impacts at each of the above stages buyers can focus on the most important impacts and avoid less significant aspects within the supply chain.

Principles and framework for procuring sustainably. Guide

They have already done much of the hard work for buyers and can be referred to during the LCA. This includes carbon measurement, from raw material development to the end consumer, in order to understand carbon emissions impacts and thus to enable a sustainable procurement decision.

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Refer to ISO , Parts 1 and 2, for practical guidance. When evaluating procurement options, risk and opportunity analysis is an important tool that can also inform decision-making.

To do this, buyers should review all the sustainable risks and opportunities associated with the potential product or service. The preceding two points are likely to lead to a number of procurement options left to consider. By using the technique of weighted decision-making, it is possible to clearly evaluate against the set of requirements which are aligned to the business objectives.

Some organisations would include within a risk or opportunity analysis their corporate social responsibility CSR policies. These look at wider sustainability concerns, ie was child or slave labour used at any stage of the production? Were fair wages or prices paid to those involved in supplying the goods, etc?

CSR is now known as corporate responsibility CR within some organisations. If they are to be included as risks then a clear understanding of these policies needs to be communicated. The final specification should aim to satisfy the sustainability objectives and be a result of the analysis and research that took place at the evaluation of procurement options stage. For example, climate change mitigation could be a specification for a new product for an energy company.

When outlining the specification, the following headings could prove useful: Attributes, Process and Performance. After establishing an appropriate sustainability procurement approach that is most sustainable to the organisation, the tendering process will begin. Firstly, the pre-qualification stage takes place. During this stage, it is time to identify the potential suppliers that you would like to invite to tender.

In terms of sustainability, the vetting process must involve asking the potential suppliers appropriate carbon, climate change, environmental and corporate responsibility questions. Pre-qualification is useful in sustainable procurement because it is a cost-effective way of enabling a supplier to contribute market information, thus helping the buyer gain deeper insight of that supplier.

In addition, it ensures that the supplier base is further engaged with the corporate sustainability requirements aligned with the new product or service. It is particularly important for private sector organisations to include sustainability criteria during the pre-qualification stage because, unlike public sector organisations, their suppliers do not have to comply with EU procurement legislation. However, standard specifics can also be outlined in the pre-qualification stage.

These include fair working conditions, eg suppliers might comply with International Labour Organization ILO Standards, which provide minimum standards for pay and working conditions.

If you so decide, a pre-qualification evaluation of fair working conditions may also require audits to other standards, eg AccountAbility AA Before issuing the final tender, shortlisted suppliers could be invited to attend a meeting that outlines the bidding process. This provides another opportunity to market the value of a potential contract; buyers can at this point also promote competition among their potential suppliers.

The benefits of sustainability standards

The scoring methodology and the benefits assessment should be secured prior to this tender issue process. This ensures that the best and most sustainable sourcing decision can be made. For sustainable procurement, sustainable factors should be given higher weighting during this scoring process. This process is led by procurement professionals but can involve all stakeholders to ensure organisational alignment.

Action Sustainability BS 8903 Instruction Video Part 1 of 2

In addition, weighting criteria and benefit evaluation methodology should be shared with bidders to ensure they fully comprehend the importance of all aspects of the proposal, including the sustainable business requirements. At this point, buyers also need to be clear in highlighting how far they want their potential suppliers to assess impacts down the supply chain.

An organisation has the framework for a new printer supplier that is environmentally friendly in all aspects. Significant supplier communication took place throughout the tender to make the bidders aware of this and this sustainable procurement opportunity was advertised across the UK. Used well, standards will help you manage and measure sustainability performance across your business and value chain and will deliver a range of benefits including:. Gaining a standard requires investment.

Frustratingly they are often done badly or just seen as a box ticking exercise and consequently just provide additional bureaucracy with few of the promised benefits.

Account Options

Ongoing performance monitoring is vital during the whole duration of the contract; this ensures that the supplier maintains the sustainable criteria that have been stressed throughout the tendering process. The framework states that preventing waste being produced in the first place is the most environmentally friendly waste strategy. This includes all areas of commerce, as well as the conditions of employment, contracting and risk analysis. Seller Inventory MG. British Council to highlight biogas funding opportunities at global tradeshow.

ISO provides a framework for an EMS to help organisations protect the environment, respond to changing environmental conditions and enhance environmental performance. A new version was released in October ISO uses the Annex SL structure; which, over time, will give all ISO management system standards a shared framework making it easier to implement combined management systems, reducing time and red-tape.